Automate workflows to increase efficiency and obtain new opportunities

Automate workflows to increase efficiency and obtain new opportunities

If you are executing a small to medium business, it may seem an endless flow of interruptions and fires. These distractions are already kept by your work team that you know you should do to obtain critical leverage. The simple reality is that growth can cause efficiency and precision to suffer initially.

Adaptation requires updating and expansion systems to accommodate new demands. Next it requires finding new efficiencies and opportunities.

A business resource planning system (ERP) can shorten the distance. The ERP manages commercial processes while integrating departmental data to provide total visibility, information and automation of the workflow. Since they are scalable and customizable, you can make updates with the click of the button that passes throughout the company.

ERP and the benefits of working flow automation:

• Organize and automate workflows
• Increase efficiency
• Communicate and collaborate more effectively
• Improve customer experience
• Deliver projects on time and budget

Organize and automate workflow

What is the workflow? It is the repeatable sequence of connected activities where the exit of one step serves as an entrance of another. Upon diagramming how different activities and departments fit, you can formalize these processes in an ERP.

What is workflow automation? It is the rationalization of its commercial processes through the use of software to administer and perform certain work functions without requiring employee labor. According to its instructions, an ERP organizes the workflow and reduces the workload. It does so by routine tasks directly and providing employees with a prioritized tail of the next actions to minimize administrative work. Inputs, outputs and other data are captured in real time to coordinate and modify the plans, while providing information and recommendations through data analysis.

Increase efficiency

One of the greatest benefits offered by ERP is to reduce the lost time caused by indecision or lack of communication. ERP improves the efficiency in three key ways:

• Perform routine tasks and decisions and remove them from the lists of pending tasks of their employees.
• Eliminating the delay time between tasks creating real -time optimized action lists that coordinate between all parties involved.
• Provide complete information and analysis of the entire company to improve decision making and minimize interruptions/delays.

Communicate and collaborate more effectively

As employees begin to see and experience the benefits of an ERP in full functioning, it not only increases compliance. It can improve internal communications and change of culture.

As the activity of the entire company is digested in processable information, everyone experiences the emotion of having everything they need within reach and discovering new opportunities. They become anxious participants in the process and improve internal communications.

With a solid knowledge base, state updates to request and new communication channels (for example, contextual messages), the volume of email input tray and other interruptions decrease.

Improve customer experience

The difference between an acceptable and incredible customer experience can come from small things such as detail attention or great things such as challenging requests.

Improving experience means responding to customer needs. Did they receive that update when they needed it, so that they could focus more on other critical tasks? Could the parameters change in a rapid movement project when market conditions changed overnight? Did everything go as expected with the results exceeded expectations?

EPPs helps improve client experiences in the following ways:

• Includes customers in key updates and provides access 24 hours a day, 7 days a week, to see the status of real -time projects.
• Create a protocol for applications/changes.
• Manage projects and processes closely to reduce errors and comply with the project criteria.

Deliver projects on time and budget

As noted above, ERP strictly manages and automates the processes to ensure that everything remains on the road and no detail is overlooked. They can anticipate excesses of costs and schedules before they really drive course corrections before it is too late. For example, the notification of incomplete tasks causes employees to complete them before they become a bottleneck.

Is it a suitable ERP for your company?

Knowing if it is time for an ERP to reduce or not to inventory its operational problems and opportunities that are addressed by an implementation to think about a cost-benefit. In general, the benefits exceed costs significantly when it experiences growth or increases complexity where a system can help dominate that chaos.

If it is new in EPPs, knowing exactly how a system would work and benefit your business can be difficult to see completely. We will be delighted to provide the necessary information to help your process. We can provide general information on how ERP would work for your particular situation and comparisons between different systems. Do not hesitate to contact us today.